Mailroom Administrator

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The Mailroom Administrator will coordinate administrative and mailroom services for the organization in the Cincinnati Headquarters.

Key Accountabilities/Deliverables:

• Be a welcoming point of contact for all visitors and employees.

• Act as backup support to the HQ Office Administrator at the Front Desk.

• Take shifts throughout the day working as the Company Phone Operator.

• Assist in handling day-to-day mailroom operations by:

  • Receiving and processing incoming postal mail and courier deliveries

  • Ensuring all mail is scanned and/or processed securely on a timely basis

  • Coordinating and preparing shipments for all courier services

  • Processing proof of mail requests.

• Assist ordering and stocking office/mailroom/breakroom supplies.

• Tracks the storage of all electronic and physical records (both onsite and offsite).

• Provide administrative support including production of memos, reports, and presentations.

• Participate in social committee regarding office events and happy hours, including occasional after-hours functions.

• Serve as one of the fire marshals/floor wardens assigned to the office.

• Recommend changes to procedures to improve office and mailroom operations.

• Assist with special projects when requested.

• In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably assign

Technical Knowledge and Understanding:

• Office/Mailroom procedures and operation of associated equipment

• Microsoft Suite

• Company operator software

Experience:

• High School Diploma or GED

• Minimum 2 years’ experience in office or mailroom operations

• Strong experience with Microsoft Word, Excel, PowerPoint

• Strong multitasking and organizational skills

• Excellent communication skills

• Detail oriented

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At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program