Clerk Specialist II

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Description

POSITION SUMMARY: Under general supervision performs work of moderate difficulty in independently completing various clerical tasks involving complex work methods and problems; reviews work of and/or provides work direction to third-party contractors and/or lower-level clerical personnel as needed; performs related work as required. ESSENTIAL JOB FUNCTIONS:

• Prepares and maintains a variety of organizational records and files.
• Compiles data for annual reports, budgets and special studies; processes a wide variety of complex records, reports, applications and other transactions as required in a specific area.
• Assists in the preparation of the budget; verifies that internal checks and balances are operating efficiently in order to maintain internal control.
• Makes recommendations for modifications in office forms and procedures and implements new accounting procedures under administrative supervision.
• Produces wage reports, completes and processes various requests for wage information.
• Trains new personnel on the use of the SAP Payroll System.
• Communicates with payroll clerks, employees, representatives of health insurance carriers and others as needed to resolve a variety of problems.
• Sorts and files correspondence, documents and other records alphabetically, numerically or by some other established procedure.
• Maintains inventories of office supplies and requisitions for supplies as needed.
• Prepares documents with proper account code information; gathers, tabulates, and proofreads statistical or financial data.
• Checks correctness of documents for errors in accounts or mathematical errors in unit price, totals, or extensions.
• Determines if information submitted is in compliance with ordinances, City and/or Internal Revenue System policy.
• Receives the money over the counter for taxes, water utility bills, and other miscellaneous fees.
• Maintains daily record of all disbursements, receipts and deposits made.
• Operates a cash register, calculator, protectograph posting machine, microfiche, typewriter and other related office equipment as necessary in the performance of duties.
• Answers questions of patrons in person or over the telephone.
• Maintains personnel records, prepares payroll, labor distribution, and related payroll records and reports.
• Interprets standard policies and procedures as required.

REQUIRED EDUCATION, EXPERIENCE, AND CERTIFICATIONS:

• Graduation from high school or General Education Development(GED) Tests equivalency.
• Four (4) years of clerical work experience. An Associate's Degree in Administrative Office Technology, Business Management Technology or a closely related area can be substituted for one (1) year of experience.
• Must be able to type at the rate of 45 words per minute.
• Must possess a valid driver's license.

PREFERRED EDUCATION, EXPERIENCE AND CERTIFICATIONS:

• None

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of:

• Modern office procedures.
• Practices and equipment.
• Business English, grammar, punctuation, spelling, and capitalization.
• Microsoft office software.
• Numerical and alphabetical record locating/filing systems.
• Payroll rules, regulations, and procedures.
• Policies, procedures, rules and regulations governing employment and labor laws.
• Basic mathematics.
• Departmental rules, regulations and procedures governing assigned work.
• Radio and telephone communication.
• Bookkeeping methods and procedures.
• Maintenance of budget control and related records.

Skill In:

• Maintaining records and in preparing routine reports.
• Following established procedures.
• Preparing financial or statistical reports.
• Verifying of alpha/numerical information.
• Use of a personal computer, calculator, typewriter and other related office equipment.
• Verbal and written communication.
• Dealing with the public.
• Receiving and making change with accuracy and speed.
• Reading and understanding job related documents.
• Maintaining confidentiality of information and materials.

Ability to:

• Work with individuals of diverse backgrounds.
• Establish and maintain effective working relationships with subordinates, peers, superiors, vendor representatives and clients.

PHYSICAL DEMANDS: The physical demands described within this must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In this position, the employee will continuously stand, walk, and sit. The position will occasionally require the employee to drive a personal and company owned vehicle. The employee will frequently lift and carry up to 25 pounds. Frequent stooping, kneeling, twisting, and crouching may occur with this position. Speaking and listening are constant essential functions of this position. WORK ENVIRONMENT: The work environment described within this will be encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is continuously indoors. Occasionally this employee will work outdoors and will travel to multiple worksites. At times, this position will require extended work hours. The noise level in the work environment is usually low; however, occasional moderate background noise can occur. If you need assistance or an accommodation, or if you have questions about completing the online application, please contact the Department of Human Resources at (419) 245-1500. Class Code: Clerk Specialist II (1118)

The City of Toledo provides excellent health and retirement benefits for its employees.

Health Insurance

The City of Toledo is a self-funded medical plan provider that offers a broad network of health services options for its employees. The City also offers a multi-tiered prescription drug plan and dental and vision care services.

Employees are required to pay a monthly premium depending on the employee's selection of single, single plus one, or family coverage. Coverage is also afforded for qualifying domestic partners, depending on the employee's bargaining unit. Monthly co-premiums are determined by collective bargaining agreement or Municipal Code.

Group Life Insurance City employees are covered by a group life insurance plan depending on collective bargaining agreement or Municipal Code. Ohio Public Employees Retirement Plan The City is a member of the Ohio Public Employees Retirement Plan (OPERS). All employees who are paid in whole or in part by the state of Ohio, a county, municipality, or any other political subdivision of state or local government in Ohio must become members of OPERS unless they are covered by another state retirement system in Ohio. OPERS is a pension plan providing fixed retirement benefits every month based on a formula that rewards years of service. The City contributes 14.00% of the employee's annual base salary and employees contribute 10.00% of their annual base salary. For more information about OPERS, click on this link: Deferred Compensation & 401(K) The City of Toledo offers a voluntary governmental 457(b) deferred compensation plan, which is a retirement savings plan that allows eligible employees to supplement any existing retirement/pension benefits by saving and investing pre-tax dollars through salary deferral. Contributions and any earnings are tax-deferred (both federal and state income taxes) until money is withdrawn. Withdrawals are taxed at ordinary income levels. For more information about the Ohio Deferred Compensation click on this link: 401(k) The City of Toledo offers a voluntary pre-tax savings contributions retirement plan. The plan is commonly referred to as a 401(k). Under the 401(k) plan, an employee's retirement savings contributions are deducted from the employee's paycheck before taxation. The City does not make contributions on the employee's behalf. (Contributions are tax-deferred until withdrawn during retirement). Annual contributions to the 401(k) plan are limited to a maximum pre-tax annual contribution, as established by Internal Revenue Service regulations. Roth 401(k) The City of Toledo also offers a voluntary post-tax savings contributions retirement plan. This plan is commonly referred to as a Roth 401(k) Plan. Under a Roth 401(k) Plan, an employee's retirement savings contributions are deducted from the employee's paycheck on a post-tax basis. Annual contributions to the Roth 401(k) plan are limited to a maximum post-tax annual contribution, as established by the Internal Revenue Service.