Administrative Assistant to the Director of Exception Education (Anticipated)

: ZANESVILLE CITY SCHOOLS DISTRICT TITLE:

Administrative Secretary to the Director of Exceptional Education

REPORTS TO: Director of Exceptional Education The Administrative Secretary provides office and clerical support to assist with the efficient operation of the Exceptional Education office. To accomplish these tasks, the Director of Exceptional Education Secretary works closely with the staff and administration of Zanesville City Schools. TRAINING QUALIFICATIONS

• High school diploma or GED equivalency.
• Pass a series of typing, word processing and grammar tests.
• Have a working knowledge of basic office procedures and the operation of common office equipment, machines and computers.
• Previous experience as a secretary preferred.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REQUIRED SKILLS AND ABILITIES

• Communication Skills: Must be able to read, analyze, and interpret information relevant to the position, including being able to speak effectively to small and large groups of people, and to communicate clearly and concisely both orally and in writing.
• Leadership Ability: Must be able to articulate a vision and mission for the district and provide the appropriate direction, guidance, and management skills to achieve them.
• Mathematics Skills: Must have the ability to work with basic mathematical and computational concepts.
• Reasoning Ability: Must be able to define problems, collect data, establish facts, and draw valid conclusions.
• Technology Skills: Able to effectively use, as it applies to your specific job function, typical office applications and computer programs such as word processing, spreadsheets, and presentations; must be able to use email.

PERSONAL QUALIFICATIONS

• Demonstrates enthusiasm and a sincere desire to aide and ensure the safety of all.
• Is able to accept constructive criticism/feedback.
• Demonstrates professional tact and diplomacy with administrators, staff, teachers, students, parents and the diverse community.
• Is conscientious and assumes responsibility for one's own work performance.
• Anticipates problems and unforeseen events and deals with them in an appropriate manner.
• Demonstrates an ability to make proper decisions when required.
• Demonstrates loyalty to the administrative team.
• Possesses high moral character and a good attendance record.
• Promotes good social relationships as well as promoting good public relations by personal appearance, attitude and conversation.
• Participates in appropriate professional organizations and their activities.
• Maintains a calm attitude and sense of control at all times.
• Maintains a high level of ethical behavior and confidentiality of information.
• Possesses the ability to be flexible and adaptable to changing situations.

JOB GOAL To assist the Director of Exceptional Education in the daily operations of the office. WORK ENVIRONMENT/CHARACTERISTICS AND CONDITIONS The work environment characteristics described here are not listed in order of importance, and are representative of those an employee encounters while completing the duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and responsibilities. The information contained in this is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.

• Occasional work that may extend beyond the normal workday.
• Occasional exposure to blood, bodily fluids and tissue.
• Occasional operation of a vehicle under inclement weather conditions.
• Occasional interaction among unruly children/adults.
• Many situations that require hand motions, e.g., computer keyboard typing, writing.
• Consistent requirements to sit, stand, walk, hear, see, read, speak, reach, stretch with hands and arms, crouch, kneel, climb and stoop.
• Consistent requirements to lift, carry, push and pull various supplies and/or equipment up to a maximum of 50 pounds.

DUTIES AND RESPONSIBILITIES

• Types correspondence, reports, notices, and recommendations.
• Prepares Board of Education materials as needed.
• Obtains, gathers, and organizes pertinent data as needed, and puts it into usable form.
• Maintains a regular filing system and processes incoming correspondence as instructed.
• Places and receives telephone calls, and records messages.
• Orders and maintains supplies as needed.
• Performs any bookkeeping tasks associated with the specific position.
• Maintains a schedule of appointments and makes arrangements for meetings and interviews.
• Assists other district office personnel as needed.
• Assist with inspecting of buildings and assigned areas.
• Assist with construction payments between vendor and district office.
• Assist with multiple task including insurance and inventory.
• Assist with scheduling of buildings.
• Assist transportation consultant.
• Compiles RFP's as necessary.
• Handles claims.
• Coordinates service agreements with vendors.
• Assists with and reviews faculty rental and schedules.
• Handles building project requests.
• Performs other duties as assigned by the Director of Exception Education.

TERMS OF EMPLOYMENT 260 contract days