Administrative Assistant

Office Coordinator (Part- Time)
Rocky River, OH
25–32 hours per week | Flexible schedule available based on candidate availability

Position Summary

We are seeking a dependable and highly organized Office Coordinator to oversee the daily administrative and operational functions of a professional real estate office.

This position serves as the central point of coordination for front-office operations, office systems, vendor
relationships, and administrative processes. The ideal candidate values consistency, structure, and accuracy, and is seeking a long-term, stable role with defined responsibilities.
This is a support-focused position essential to the smooth operation of the office.

Core Responsibilities:

Front Office & Daily Operations

• Serve as the first point of contact for agents, clients, and visitors
• Answer incoming calls and manage front-desk communication
• Coordinate conference room scheduling and shared office spaces
• Manage daily mail, packages, overnight shipments, and mailbox updates
• Maintain and update the office roster and monthly calendar

Office Management & Supplies

• Order and maintain office, kitchen, and restroom supplies
• Order company folders, envelopes, and branded materials
• Monitor and record postage usage
• Maintain copier functionality, stock paper, and troubleshoot minor issues
• Ensure common areas remain organized and stocked

Administrative & Systems Coordination

• Maintain organized digital and physical records
• Assist with data entry and internal system updates
• Process earnest money receipts as needed
• Assist with minimal listing input and transaction status updates
• Coordinate new agent onboarding tasks (business cards, name tags, onboarding checklist)
• Organize and maintain office forms bins and transaction packets

Vendor & Facility Coordination

• Serve as liaison for building maintenance and service vendors (maintenance, pest control, fire equipment, property management, etc.)
• Provide basic IT assistance and escalate issues when necessary

Additional Duties

• Support internal office initiatives and events
• Perform other administrative responsibilities as assigned

Qualifications

• Strong organizational skills and attention to detail
• Ability to manage routine operational responsibilities independently
• Professional communication skills (written and verbal)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Comfortable working in a structured, support-oriented role
• Ability to prioritize and manage multiple responsibilities
• Real estate experience is helpful but not required

Position Details

• Part-time: Approximately 25–32 hours per week
• Flexible schedule for the right candidate
• Long-term operational support role
• Consistent responsibilities in a professional office environment

Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.