Project Management Assistant (New Business)

Job Description

Insight Global's large utility client is looking for a Project Management Assistant to join their team! This individual will provide support to the Project Managers to make sure their large projects are staying organized, in budget, and that change requests are made promptly. This individual will also work with the Project Managers and Cost Analysts to help with financial forecasting on these large projects utilizing Excel. This role will provide administrative, data entry, and financial forecasting support to a group of Project Managers in the distribution function.

• Assist the Project Managers with financial forecasting, estimating, and developing budgets.

• Analyze historical financial data to predict future costs and revenue streams.

• Collaborate with Project Managers to align financial forecasts with project timelines and milestones.

• Create and close project IDs.

• Data entry from Asset Suite 8 to Intellio Connect to make sure the systems have the same information.

• Monitoring schedule execution: confirm scheduling calls and that any required changes have been made.

• Scribe meeting notes and use Copilot to summarize.

• Track follow up actions and progress on assigned tasks.

• Review and update document control procedures to reflect best practices.

• Assist with contract change requests, updates, and working with the contract coordinators who create the contracts.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

• Proven experience in a project management organization: specifically contract change requests, financial forecasting, document control, and scribing meeting notes.

• 2 years of experience working in the utilities or telecom industry.

• Strong understanding of project financials: predicting costs, developing budget plans, cost management, and adjusting financial forecasts based on changes in project scope.

• Proficiency in Excel: ability to make pivot tables and do VLOOKUPs

• Experience with ERP systems like Asset Suite 8, Maximo, or PeopleSoft.

• Excellent communication and interpersonal skills.

• Data entry and verification skills: ability to validate that data is consistent across different platforms.

• Punctuality and professionalism!