Administrative Assistant/ Branch Administrator for Landscape Company
Job Title: Administrative Assistant
Compensation: $20-30 hour, health insurance benefits, 401k, PTO
Schedule: Full-Time
Reports to: Office Manager
Position Overview
The Administrative Assistant provides essential support to the office by assisting payroll, handling administrative and client-facing tasks, and assisting with estimating and invoicing processes. This position requires strong organizational skills, attention to detail, and effective communication abilities.
Requirements
Experience with payroll processing
Proficiency in Microsoft Office 365 (Word, Excel, Outlook, etc.)
Strong organizational and communication skills
Ability to manage multiple tasks and meet deadlines
Prior experience in landscaping, construction, or service-based industries a plus
Key Responsibilities
Administrative & Office Support
Answer and route incoming phone calls
Greet and assist clients, prospects, and vendors/subs
Assist the Office Manager with daily administrative tasks and special projects
Set up job folders and maintain organized records
Payroll & Invoicing
Assist with payroll preparation and processing
Process completed jobs for invoicing
Prepare and process monthly landscape maintenance invoices (non-time and materials) for review
Estimating & Quoting
Prepare quotes for:
Landscape installations and enhancements
Landscape maintenance services
Mulch blowing services
Yearly snow and ice removal contracts
Coordinate with managers to update and send quotes to clients
Scheduling & Reporting
Call OUPS service for job notifications and scheduling
Organize monthly bed maintenance and lawn fertilization forms for invoicing
Update the Landscape Maintenance Property Audit Schedule monthly based on client manager feedback and audit timelines
If you are qualified for this position, we would like to hear from you. Please respond to this posting and include a copy of your resume.
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