Administrative assistant

Req ID : 6486

Travel: None

Number of Openings: 1

Achieve more in your career with the nation’s leading specialty concrete contractor. At Baker Construction, you’ll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you’ll be integral to building the future of our country and our company. You’ll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you’ll have everything you need to define your career on your terms.

Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker.

Summary

The Administrative Assistant II provides high-level clerical and administrative support to a senior manager within the company. This role may also assist with broader departmental or regional administrative tasks, helping to streamline operations and improve overall efficiency.

Roles and Responsibilities

The Administrative Assistant I will perform the following duties in a safe, productive, and effective manner:

• Performs general clerical duties including but not limited to filing, mailing, faxing, photocopying, typing
  • Maintains hard and electronic files
  • Handles confidential materials and documents in a professional and discreet manner
• Schedules appointments and updates calendars for manager(s) within area of responsibility
  • Assists with coordination of travel arrangements for manager(s)
  • Sets-up and coordinates meetings and conferences
• Answers phone(s) promptly and in a professional manner
• Assists managers and co-workers with tracking of Time-Off Benefits
• May provide clerical support related to departmental processes including but not limited to:
  • Typing correspondence
  • Pulling reports, bid bonds, preconstruction documents, etc.
  • Coding and tracking invoices

Requirements

• High School diploma or equivalent and 5 years of prior administrative support experience or 7 years related experience
• Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint

The following competencies are needed to successfully perform this job :

• Ability to write reports, business correspondence, and procedures
• Ability to listen to and read and comprehend instructions; ability to read and comprehend correspondence and memos
• Strong writing and verbal skills
• Ability to effectively respond to questions in one-on-one and small group situations with co-workers and clients
• Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
• Must possess strong customer service skills
• Must be willing to work with others and be a part of a team
• Good listening skills
• Must be able to prioritize work and utilize strong organizational skills
• Ability to maintain confidentiality
• Ability to solve practical problems using existing processes and procedures
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to define problems, collect information, establish facts, and draw valid conclusions

At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness.

Baker is an EOE Disability/Veterans Employer.

Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing [email protected] or calling 1-513-539-4000 and asking for HR.