Administrative Assistant
Job Description
Job Description
We are looking for a meticulous Administrative Assistant to join our team in Fairfield, Ohio. This Contract-to-Ongoing position offers an excellent opportunity to contribute your organizational and administrative expertise in a dynamic work environment. The ideal candidate will be skilled in managing administrative tasks, ensuring accuracy in data handling, and maintaining strong vendor and customer relationships.
Responsibilities:• Create and manage new job entries in JD Edwards in a timely and accurate manner.
• Maintain and update vendor lists using JD Edwards and company systems, ensuring compliance with all vendor requirements.
• Perform monthly reconciliations of accounts payable statements to ensure accurate financial records.
• Organize and maintain customer files, including both digital databases and physical filing systems.
• Handle accounts payable tasks such as sorting, matching, and scanning invoices and check requests.
• Process accounts receivable payments, including receiving funds from customers and depositing them into designated accounts.
• Answer inbound calls and provide excellent customer service, ensuring inquiries are addressed promptly and effectively.
• Assist with receptionist duties, including greeting visitors and managing office communication.
• Perform data entry tasks with a high level of accuracy and attention to detail.
• Support administrative office functions to ensure smooth day-to-day operations.• Proven experience in administrative assistance or a similar role.
• Proficiency in JD Edwards or similar database management systems.
• Strong organizational skills, with the ability to maintain accurate records and files.
• Knowledge of accounts payable and accounts receivable processes.
• Excellent customer service skills, with the ability to handle inquiries professionally.
• Competency in data entry and maintaining digital databases.
• Ability to handle receptionist duties, including answering calls and managing office communication.
• Familiarity with general administrative office practices and procedures.
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