Human Capital Management Senior Analyst (PN 20081191)

Join Our Team!

Accepting applications for:

Human Capital Management Senior Analyst

What will you do?

• Serves as a lead worker IDS & Disability Retirement over HCM Analysts in the Office of Payroll & Benefits.

• Coordinates advanced Payroll/Benefits absence management programs (e.g., FMLA, Disability Separations/Reinstatements, etc.) & implements policy for programs; analyze trends/patterns in leave program to develop & recommend initiatives to improve absence & leave program

• Coordinates all benefits sub-programs for developmental centers in DODD; including health, dental, vision, disability, workers’ compensation, occupational injury leave (OIL) & salary continuation, adoption/childbirth leave, disability & FMLA, etc.

• Serves as lead worker for HCMA processing payroll, tax administration & benefits (e.g., health, dental, vision, CCV, FSA, OPERS, etc.); receives claims & processes according standards; receives employee health insurance & life event forms & processes applications; assists/advises employees regarding enrollment deadlines, paperwork completion, eligibility & enters information into the Ohio Administrative Knowledge System (OAKS), verifies enrollment data (e.g., coding in OAKS, finalizes events, etc)

• Processes paperwork for employee leave programs (e.g., workers compensation, adoption/childbirth leave, disability, FMLA, etc.); receives paperwork, provides technical assistance to employee, opens events in OAKS, makes contact with entities for verification of information (e.g., physicians, Bureau of Workers’ Compensation (BWC), health & safety manager, etc.), charges time to Kronos & Absence Management System (AMS), recommends status of application, ensures coding to FMLA, adheres to timelines for eligibility & coverage, completes necessary forms & communicates with necessary entities for processing (e.g., BWC, DAS, physician offices, etc)

• Coordinates FMLA processing; capture time, ensures runs concurrent with other leave program & check documentation for eligibility; provides employees with appropriate leave paperwork upon request; acts as liaison between employee & other entities (e.g., DAS, insurance provider, etc) to ensure proper processing of claim; monitors leave balances to ensure leaves coincide with requested leave; report any issues regarding leave &/or inadequate leave; work with payroll office & supervisor to ensure proper deductions, appropriate OAKS coding, leave & leave balances are calculated appropriately, etc.

• Daily responsible for checking messages in Payroll & Benefits general delivery email boxes for all departmental staff & answering questions from all department staff; works with departmental staff & supervisor to problem solve, research & provide guidance to employees on leave programs; provides technical expertise on benefit issues to staff & internal management; reviews benefits information in OAKS computer system to assure accurate delivery of benefits to employees; researches & resolves benefits issues; notifies employees of changes in benefits; runs appropriate reports to check for needed updates/changes to employee benefits; assists with open enrollment (e.g., key manual changes, answer questions, facilitate information processing, etc)

• Ensure deadlines are met, communicates with supervisors/timekeeper/payroll regarding leave status, assists employee’s in resolving problems related to disability leave benefits); processes salary continuation/OIL requests; ensures proper completion of paperwork, adheres to timelines, communicates with relevant agencies/entities (e.g., Bureau of Workers’ Compensation, physician offices, etc), works with payroll for proper coding of claims; keeps manager up-to-date on relevant changes & issues affecting benefits processing.

• Conducts orientation to benefit programs for new hires (e.g., explains benefits, provides timeframes, receives paperwork, answers questions, enters information into OAKS).

• Attends in service training to remain up-to-date on benefits processing for all programs; remains current on OAKS & other HCM related issues (e.g., webinars, meetings); works with contact(s) at DCs to coordinate any processing or leave issues &/or answer questions; attends DAS & other training sessions/meetings to keep updated on human resources policies/procedures; performs other duties as requested.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

3 yrs. exp. in human resources.

• Or completion of undergraduate core program in human resources, business or public administration; 12 mos. exp. in human resources.

• Or 1 yr. exp. as Human Capital Management Analyst, 64612.

• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Human Resources, Collaboration, Confidentiality, Decision Making, Organizing and Planning, Priority Setting, Responsiveness, Time Management Supplemental Information

• Will require travel throughout State of Ohio & may require overnight stay. Must be willing & able to secure a Driver License OR supply your own transportation.

The final candidate selected for the position will be required to undergo a criminal background check. Rule 5123-2-02, “Background Investigations for Employment,” outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Developmental Disabilities.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. To request a reasonable accommodation due to disability, please contact ADA Coordinator by email at [email protected].

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.