Dedicated Executive Assistant

Remote - Fully Remote, OH

Hamilton Raye is a fractional executive assistant agency that provides administrative support to other businesses. Our core values are focused on presence, efficiency, happiness, passion, and balance. We strive to provide our clients with professional and experienced support while allowing our team to live a well-balanced life. This is a REMOTE role, and we’re looking for someone in the United States. At this time we are only hiring in the following states for this role: Ohio, Colorado, Florida, North Carolina, Missouri, and Illinois. If you do not live in one of these states, please do not apply as you will not be considered.

We are seeking a part-time flexible Dedicated Executive Assistant to support a dynamic sales leader. The ideal candidate has experience supporting sales executives, demonstrates exceptional boundary-setting and communication skills, and thrives in environments with shifting priorities and bold, high-powered personalities.

Responsibilities:

• Provide high-level Executive Assistant support to a sales-oriented executive, ensuring they are prepared, organized, and focused on high-priority initiatives.
• Comfortable working alongside a team of Executive Assistants.
• Proactively anticipate needs by identifying challenges before they arise and delivering effective solutions.
• Prepare executives for meetings by organizing materials, drafting agendas, summarizing information, and ensuring follow-up.
• Build and maintain professional relationships with clients, demonstrating trust, discretion, and consistency.
• Expertly manage complex calendars across time zones, resolving conflicts and proactively communicating changes.
• Coordinate complex travel arrangements, including research, bookings, and real-time itinerary adjustments.
• Manage and organize multiple email inboxes, prioritizing key communications.
• Handle expense reporting and tracking with accuracy and timeliness.
• Support the creation and refinement of documents, reports, and presentations with strong attention to detail.
• Act as a gatekeeper and priority manager by confidently setting and reinforcing boundaries on behalf of the executive.
• Navigate and collaborate with strong, direct personalities in a professional and calm manner.
• Lead small projects and manage tasks to meet deadlines and drive outcomes.
• Provide additional administrative support as needed based on evolving client needs.

Qualifications:

• Minimum of 5 years of administrative experience , preferably with experience supporting sales leaders .
• Demonstrated success in setting clear boundaries and managing expectations while maintaining professionalism.
• Flexible availability to respond to requests throughout the day. Our suggested working hours are 8:00 - 5:00 pm EST with the ability to flex your schedule as needed throughout the day. Some clients require specific timezones which will be discussed ahead of time.
• Excellent written and verbal communication skills.
• Strong time management and multitasking abilities.
• Tech-savvy and resourceful problem solver.
• Remote work experience preferred.

Benefits

• Flexible work-from-home schedule
• Hourly, part-time role with opportunity to expand
• 401(k) contribution eligibility
• Accrued PTO
• Paid Holidays
• Medical, dental, and vision benefits available for employees working 30+ hours/week