Executive Assistant I - 500918

Job no: 500918

Work type: Staff - Full-Time

Location: Health Science Campus College Toledo, OH

Categories: Administration, Full-Time, None, Administrative Support

Title: Executive Assistant I

Department Org: Resid Prgm-Administrative - 107310

Employee Classification: J1 - Salaried Full Time HSC

Bargaining Unit: Professional Staff Association

Primary Location: HSC C

Shift: 1

Start Time: 8:00am End Time: 4:30pm

Job Description:

This role is responsible for maintaining the Designated Institutional Official’s (DIO) day-to-day schedule and long-term calendar. Preparing, and gathering from colleagues across the division and university, a high volume of meeting and briefing materials; independently initiating and responding to correspondence on behalf of the DIO with important internal and external stakeholders. Completing (or distributing/tracking progress on) action items arising from workflow; managing all logistics for travel; directing routine office operations; and serving as an ambassador on behalf of the office. Will often be the first point of contact to multiple constituencies, including members of the President’s Cabinet and Deans, Trustees of the University, as well as donors, volunteers and prospects that are the focus of UToledo’s advancement mission. Responsible for providing analytical support, project coordination and supervision to support staff.

Minimum Qualifications:

Qualifications and Experience:

• Bachelors + 1 years of progressive, responsible Administrative or secretarial experience for management, or 3 years of progressively responsible administrative experience or support in lieu of education.

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and Adobe Acrobat.
• Ability to download and perform basic analysis of data from University of Toledo databases.
• Ability to handle confidential matters with discretion.
• Strong interpersonal written and verbal communication skills.
• Excellent organizational and problem-solving skills.
• Commitment to customer service and inclusive excellence.
• Ability to work with a diverse group of people at all levels of the organization.

Conditions of Employment:

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

Equal Employment Opportunity Statement:

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at [email protected] or 419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.

Advertised: 27 May 2026 Eastern Daylight Time

Applications close: 14 Jun 2026 Eastern Daylight Time