Executive Assistant
- President & Management Team Support:
- Manage calendars, schedule meetings, and coordinate travel arrangements for the President and Management Team.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle confidential information with discretion and professionalism.
- Serve as a liaison between the President/Management Team, internal teams, and external stakeholders.
- Provide basic technical assistance, including support with devices, meeting platforms, and presentation tools, to ensure seamless execution of meetings and daily operations.
- Meeting & Event Coordination:
- Organize and support regular Management Team meetings, including agenda preparation, logistics, and minutes.
- Coordinate the planning and execution of important events, including large internal team meetings, customer-facing meetings, and leadership offsites.
- Project & Office Management:
- Track and follow up on action items and deliverables from executive meetings.
- Support special projects and strategic initiatives as directed by the President and/or Management Team.
- Maintain office systems and procedures to ensure efficiency and compliance.
- Communication & Relationship Management:
- Screen and prioritize incoming communications and requests.
- Build strong relationships across departments to facilitate collaboration and information flow.
- Ability to demonstrate proven capabilities required to be successful as an Executive Assistant.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint).
- Proficiency in the use of portable electronic devices such as iPhones, iPads, and other mobile technology.
- Ability to work independently, anticipate needs, and exercise sound judgment.
- High level of integrity and professionalism.
- Experience working with global teams.
- International travel support experience is preferred.
- High School diploma or equivalent is required, associate or bachelor’s degree is preferred.
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