Accounting Manager

Job Description

Job Description

The Accounting Manager oversees the financial operations of the hotel, ensuring accuracy, compliance, and timely reporting across all accounting functions. This role manages daily revenue reconciliations, payables, receivables, and month-end close activities while supporting property leadership and the Corporate Accounting team. The Accounting Manager plays a key role in maintaining financial integrity, improving operational processes, and supporting Ivy Hospitality’s standards of care, accountability, and collaboration.

Essential functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reconcile and input daily revenue from Rooms, Food & Beverage, and third-party outlets.
• Prepare and distribute daily and monthly financial reports, including Gross Revenue, Labor, and Variance reports.
• Reconcile credit card settlements, investigate and respond to charge backs, and verify tax reports for accuracy.
• Conduct month-end close activities, including journal entries, P&L variance analysis, and trial balance audits.
• Collaborate with Front Office and Food & Beverage teams to research discrepancies and ensure accurate postings.
• Assist with occupancy and sales tax filings, tip distribution, and required government reporting.
• Coordinate internal and external audit requests by compiling supporting documentation and schedules.
• Enter and categorize invoices within the accounting system and maintain accurate vendor files.
• Perform daily bank reconciliations, deposits, and cash recording, ensuring secure handling of funds.
• Compile and send invoices for direct bill accounts and ensure collection within established timelines (typically 30 days).
• Process and monitor all Hilton Advance Purchase postings.
• Review hotel invoices for accuracy and process through the accounting system for payment.
• Support the Regional Accounting and Operations teams with special projects and process improvement initiatives.
• Maintain confidentiality of all financial, associate, and guest information in accordance with company policy.
• Provide leadership and training to property-level team members regarding accounting processes and controls as needed.

Qualifications:

• Education: Bachelor’s degree in Accounting, Finance, or related field required.
• Minimum of three (3) years of accounting experience, preferably within hospitality, hotel, restaurant, or food and beverage environments.
• Strong understanding of accounting principles (GAAP) and financial reporting.
• Proficiency in Microsoft Office Suite, especially Excel; experience with hotel accounting systems preferred.
• High attention to detail with the ability to analyze data and identify variances.
• Excellent organizational and time management skills; able to meet tight deadlines.
• Strong communication and interpersonal skills with the ability to work cross-functionally.
• Ability to maintain confidentiality and exercise sound judgment.
• Self-motivated, proactive, and adaptable in a fast-paced, multi-property environment.

Taking Care of You – Our Benefits

At Ivy, we believe in supporting our team both at work and in their personal lives. Your eligibility for benefits is based on your employment status, and full details will be shared with you during your first 30 days. Here’s a look at what we offer to help take care of you and your loved ones:

Health & Wellness

• Medical
• Dental
• Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)

Financial Security & Peace of Mind

• Basic Life Insurance & AD&D
• Voluntary Life Insurance
• Voluntary Short-Term Disability
• Voluntary Long-Term Disability
• Critical Illness, Hospital Indemnity & Accident Plans
• Pet Insurance
• 401(k) Retirement Plan

Time to Recharge

• Paid Time Off (PTO), available as it’s accrued

Ivy Hospitality is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Ivy Hospitality participates in E-Verify

This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future.