Branch Administrator
Position Summary:
The Branch Administrator provides on-the-ground support for accounting and administrative functions at the branch level, ensuring alignment with shared services processes. This role supports local operational managers and serves as a liaison to the centralized accounting and HR teams.
Key Responsibilities:
1) Accounts Payable & Receivable
- Process branch-level vendor invoices and customer billings.
- Monitor AR aging and coordinate collections with the central team.
- Ensure vendor compliance with insurance and contract requirements.
2) Cash Management & Banking
- Perform daily cash monitoring to track branch inflows and outflows.
- Process and verify remote check deposits, ensuring timely posting to bank accounts.
- Reconcile ACH and credit card payments to bank activity for accuracy.
- Assist with monthly bank and credit card reconciliations in coordination with central accounting.
3) Job Costing & Operational Support
- Track labor and material costs for branch projects in Aspire.
- Support budget vs. actual reporting for branch managers.
- Prepare WIP reports and assist in analyzing branch-level profitability.
4) Administrative Support
- Assist with employee onboarding paperwork and uniform/equipment issuance, as needed.
- Maintain organized branch records and reports for audits and management reviews.
5) Cross-Functional Coordination
- Liaise with central accounting, HR, and IT to resolve discrepancies and ensure data accuracy.
- Provide feedback to shared services leadership on branch-specific process needs.
Qualifications:
- Associate’s degree or relevant experience in accounting/administration.
- 2–4 years experience in branch or field office environments.
- Familiarity with AP/AR processes and basic job costing.
- Strong communication and customer service skills to work with field teams and vendors.
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