HR Payroll & Benefit Coordinator

Job Description

Job Description

Arnold Machine Inc., Tiffin, OH is a full-service designer and manufacturer of high quality, innovative automated equipment. We are a team of experienced engineers and machine tradesmen that can design and build virtually any type of customized automated equipment. The HR Payroll & Benefit Coordinator will report to the Director of Human Resources, while working closely with accounting and all other team members. The HR Payroll & Benefit Coordinator is responsible for managing the day-to-day HR operations with a focus on benefits administration, payroll coordination, compliance reporting, and employee data management. This role ensures accurate processing of benefit payments, supports regulatory filings, and maintains HR systems and records.

Responsibilities:

• Benefits Administration: Administer group health, dental, vision, HSA, and voluntary benefit plans. Process benefit enrollments, changes, and terminations in HRIS and with carriers. Coordinate open enrollment, including communications, system updates, and employee support. Reconcile monthly benefit invoices and ensure timely payments. Support FMLA, STD, and leave of absence tracking and documentation. Serve as the primary contact for employee benefit inquiries and support.
• Payroll Processing: Process biweekly payroll accurately and on time. Review and validate timesheets, payroll adjustments and deductions, and per diem funding. Ensure proper deductions for benefits, taxes, and retirement contributions. Maintain payroll records and support year-end reporting (e.g. W-2s, 401k census). Maintaing employee tables and generate payroll reports. Coordinate with accounting and HR to resolve payroll discrepancies.

• Compliance and Reporting: Ensure compliance with ACA, COBRA, BWC, OSHA, HIPPA, ERISA and other applicable regulations. Prepare and submit required filings (e.g. 1095-C, OSHA, BWC, PCORI, 5500) Support audits and internal reviews related to payroll and benefits. Coordinate safety grant documentation and submissions. Maintain accurate documentation for all benefits and payroll programs.
• Vendor and System Coordination: Liase with benefit providers, brokers, and third-party administrators. Maintain and update benefits and payroll modules in HRIS (ADP). Support system testing and implementation of new tools or enhancements.
• Administrative Support: Provides backup support to the HR team and assists with supporting coverage for the main company phone line. Communicate with departments and leadership. Assist with continuous improvements.
• Ability to work on multiple tasks as well as be a member of a cross functional team while building and maintaining strong relationships with team members. Independent quality inspection of own work.

Requirements:

• Bachelor’s degree in human resources, Business Administration, or related field
• 2-4 years of experience in benefits administration, and payroll processing
• Familiarity with 401k administration, ACA, OSHA, FMLA and other regulatory requirements
• Demonstrated ability to maintain a high level of confidentiality
• Strong organizational skills including attention to detail and multi-tasking skills with an ability to prioritize tasks in a fast-paced environment. A positive attitude with the ability to adapt to change
• Excellent written and verbal communication skills
• Strong working knowledge of Microsoft Office, experience utilizing HRIS platforms (ADP) are preferred

Benefits

• First Shift, Monday-Friday 8am-4pm
• Medical, Dental, Vision Insurance
• Health Savings Account

• Life Insurance
• Employee Assistance Program
• Voluntary Short-Term Disability

• Paid Holidays

• Profit Sharing

• Paid Vacation Days

• Clothing, Boot Allowance

• Paid Travel Vacation

• Wellness Program, YMCA Discount

• 401K Plan

• Educational Assistance