Events coordinator

Price Hill Will

Venue & Events Coordinator

Reports to: Director of Arts, Activation & Partnerships

FLSA Status: Full-Time, Non-Exempt

Salary Range: $48,000–$50,500 annually, plus benefits

POSITION SUMMARY

The Venue & Events Coordinator is responsible for planning, coordinating, and implementing high-quality events and programming that advance Price Hill Will’s mission, vision, values and theory of change. This includes managing venue bookings at our ARCO event space and the Warsaw Avenue Creative Campus (WACC), supporting activation efforts, producing programming for selected organizational events and galas, and organizing/coordinating multiple large-scale annual events. The Coordinator ensures that events and programming are engaging, mission-aligned, and impactful.

ABOUT PRICE HILL WILL

Founded in 2004 by a group of dedicated residents, Price Hill Will (PHW) is a nonprofit community development corporation working to strengthen the communities of Lower, East and West Price Hill. Over the past two decades, PHW has grown into a unique organization that invests in inclusive economic development, vibrant arts and culture, and the revitalization of our historic neighborhoods.

Today, PHW stewards more than $15 million in assets and leads programs across three verticals: Neighborhood Corridor Development, Arts & Activation, and Operations & Advancement. Signature initiatives such as MYCincinnati, a free youth orchestra using music as a vehicle for social change, and Homesteading, which transforms blighted properties into homeownership opportunities, reflect our commitment to make Price Hill a community where residents feel welcomed, investment reflects neighborhood priorities, stories are lifted, and the neighborhoods become more livable for all.

KEY RESPONSIBILITIES

Event & Programming Management

• Assist in planning, coordinating, and executing Price Hill Will’s annual events, including galas, corridor activation projects, special events, and fundraisers.
• Develop and deliver programming for selected organizational events, including artistic performances, cultural activities, and interactive community experiences.
• Collaborate with community partners, artists, and cultural organizations to curate engaging and inclusive content.
• Manage event timelines, budgets, and work plans to ensure on-time and on-budget delivery.
• Serve as on-site lead for both programming and event logistics.
• Organize and implement corridor activation events that promote local businesses, arts engagement, and neighborhood vibrancy.
• Work with development staff and leadership to plan fundraising events with creative programming that attracts donors, sponsors, and stakeholders.

Venue Booking & Coordination

• Manage scheduling and client communications for ARCO and WACC bookings, ensuring a balanced calendar of community, cultural, and revenue-generating events (minimum $70,000 annually).
• Available during event bookings to answer questions or manage emergency situations.
• Manage contract (Jotform) and payment (Stripe) systems to ensure timely contract and payment handling.
• Maintain strong relationships with clients, partners, and vendors.
• Track guest and program damages and cleaning outcomes following events.
• Track and manage cleaning staff for weekly and after event cleanings.
• Utilize interns or volunteer groups for additional cleaning or facility needs.
• Ensure the facility is properly secured before and after events.

Marketing & Promotion

• Partner with Communications staff to create promotional materials, press releases, and social media content for both events and programming.
• Ensure branding and messaging are consistent across all event platforms.

Administration & Reporting

• Maintain accurate records, including event/program attendance, revenue, and post-event/program evaluations.
• Provide regular updates to leadership on event and programming performance.

QUALIFICATIONS

Required

• Minimum 2 years of experience coordinating events and/or cultural programming, preferably in a nonprofit or arts setting.
• Strong project management, organizational, and multitasking skills.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office Suite and event management software.

Preferred

• Experience in programming and curation for community or cultural events.
• Experience managing venue bookings and rental contracts.
• Fundraising event experience, including sponsor outreach.
• Knowledge of Cincinnati’s Price Hill community or similar neighborhoods.

WORK ENVIRONMENT

This role involves regular on-site work in the Price Hill neighborhood of Cincinnati, Ohio with some flexibility for remote work. Evening and weekend hours will be required for performances and community events.

To apply please email [email protected]

Subject line: Price Hill Will Venue & Events Coordinator Application

Attach a SINGLE PDF that includes:

1. Cover letter stating your interest in and qualifications for this position
2. Resumé
3. Portfolio of past events, client testimonials, and examples of your planning documents

Price Hill Will does not discriminate in hiring or delivering services based on race, color, religion, sex, age, sexual orientation, gender identity, national origin or ancestry, veteran status, or physical or mental disability unrelated to an individual’s ability to perform the job, in accordance with applicable laws.