Academic Administrative Assistant (AAA) for the Department of Mathematics

: Provides general administrative support to the Department of Mathematics. Acts as primary point of contact within department/program for other offices/employees, managing records, provides general office and course support to faculty. Assists department chair with annual budgets and other fiscal needs, maintains course documentation, and provides support for special events. May supervise students. Essential Job Functions 1. Provides support for departmental events including securing space, communications, and catering. Makes travel arrangements for visitors and assists with the development of itineraries. Creates basic promotional materials for department events. 2. Organizes and maintains records and files, including syllabi, grading rubrics, abstracts, etc. Purchases and maintains office and course supplies. Maintains department calendar and secures room requests for meeting. 3. Maintains data and documentation regarding department and course enrollment, emails distribution lists, curriculum information, and course offerings. Provides information for course offerings and room preferences to the Registrar. Assists departments with assessment exams including purchasing, scheduling, compiling, and being a first point of contact for students. 4. Updates department web pages, and information including course, faculty, and major/minor information. Provides marketing support by ensuring brochures are on-hand and accurate. 5. Provides administrative support to faculty by providing information and preparing various materials for courses and/or publication. Enters governance proposals into the PROM system. Prepares office space for new faculty. Provides logistical support for all department faculty in professional development travel. 6. Processes invoices, procurement charges, processes all check requests, reimbursements, and transfers for the departmental accounts. Monitors/tracks, reconciles and/or move funds within assigned budget. Maintains budget logs and verifies for accuracy. Assists department chair with annual budget and submits annual operating budget, capital budget, and personnel requests for the department chair. 7. Performs other duties as assigned. This documentation serves as a general outline to illustrate the type of work and qualifications that characterizes the job. The statements in this are not intended to be an exhaustive list of all duties, responsibilities, and qualifications required of the job. Minimum Qualifications Level of Education Required: High School Diploma or GED Work Experience Required: Entry level job, no prior work experience required Preferred Qualifications Level of Education Preferred: Associate's Degree in Business Administration, Office Administration, or related field Relevant experience can be substituted for education. Work Experience Preferred: 1 - 3 years' experience in administrative support and/or office management Physical Demands Office environment/no specific or unusual physical or environmental demands. Contact(s) Contact Phone/Extension Contact Email Open Date 11/20/2025 Close Date Open Until Filled Yes Special Instructions to Applicants Additional Information Denison University Background Check Statement The final candidate will undergo a background check as a conditional offer of employment. Denison University EEO Statement Denison University is an Equal Opportunity Employer. To achieve our mission as a liberal arts college, we continually strive to attract and hire candidates with diverse backgrounds, experiences and identities. Denison fosters a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. For additional information and resources about diversity at Denison, please see our commitment to inclusion, diversity, equity and antiracism (IDEA) at Denison Forward . If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact the Office of Human Resources at (740)587-6299 or by email at [email protected] .