Administrative Assistant

Job Description

Job Description

Salary: $17

Job Title: Administrative Assistant
Location: Kingston

Job Summary:

We are seeking a detail-oriented and organized Administrative Assistant to provide administrative and clerical support to ensure the efficient operation of the office. The ideal candidate will be proactive, reliable, and able to handle a wide range of administrative and executive support tasks with a high level of professionalism and confidentiality.

Key Responsibilities:

• Manage and maintain schedules, appointments, and travel arrangements.
• Organize and coordinate meetings, conferences, and events.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming calls, emails, and other communications, directing them to appropriate departments.
• Maintain electronic and physical filing systems.
• Monitor and order office supplies; manage inventory and vendor relations.
• Assist with project coordination and reporting.
• Support staff with documentation, scheduling, and administrative tasks.
• Perform data entry and maintain accurate records.
• Greet and assist visitors in a professional manner.

Requirements and Skills:

• Proven experience as an administrative assistant or office admin assistant.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion.
• High attention to detail and problem-solving skills.
• Ability to work independently and collaboratively.

Education and Experience:

• High School diploma or equivalent required; Associates or Bachelors degree preferred.
• 2+ years of administrative or office experience preferred.