Admin Clerk/Receptionist

Perform administrative and receptionist duties. Schedules appointments, provides information and directs callers, performs administrative and clerical work for multiple functions in the organization.

PRINCIPLE ACCOUNTABILITIES include the following:

• Answer incoming calls and route them to proper place/person

• Maintain site phone directory

• Provide consistent, positive, friendly presence at front desk to greet and direct visitors to proper personnel. Includes maintaining sign in and sign out sheets.

• Prepare UPS shipments online and deliver to shipping area/maintain receipts

• Prepare and meter outgoing mail; Prepare outgoing mailers; Sort incoming mail.

• Maintain office supply level, place orders with vendor, monitor payments, distribute as received and keep supply room orderly.

• Arranges and coordinates travel schedules if needed

• Maintain "Welcome Board" and all digital bulletin boards in the facility as needed

• Order lunches as requested, and set up catered style lunches for events

• Maintain calendars for delegated conference rooms

• Assist other departments with various projects as time allows

• Upkeep of various spreadsheet data

• Maintains Client Welcome Outlook Calendar for facility (if applicable)

• Book hotel rooms for visitors (If applicable)

Additional responsibilities and duties may be assigned.

KNOWLEDGE/EXPERIENCE/SKILLS: Minimal requirements for education, knowledge and experience:

• High School Diploma
• 1-year experience as receptionist and or administrative duties or customer service-related field
• Working knowledge of Microsoft Office products (Excel, PowerPoint, Outlook, Word)
• Excel skills
• Working knowledge of ERP software
• Ability to provide consistent friendly presence and establish and maintain relationships with employees, vendors and co-workers.

**Working Relationship

**

Ability to establish and maintain relationships with employees, vendors and co-workers.

Must interact with all departments.

PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS: This position requires the ability to perform the essential duties and responsibilities in the following environment:

• Work schedule generally consists of up to 40 hours per week.
• Ability to lift up to 30lbs.

This position description has been prepared to assist in defining job responsibilities, physical demands, working conditions and skills needed. It is not intended as a complete list of job duties, responsibilities and/or essential functions. Stolle Machinery Co, LLC retains and reserves any or all rights to change, modify, amend, add to or delete from any section of this document as it deems, in its judgment, to be proper.

Additionally, Stolle Machinery Co, LLC is an equal opportunity employer and does not discriminate on the basis of race, color, religion, age sex, national origin, disability, or veteran status.

You should be proficient in:

• Customer Service