Administrative Support Senior

Job Description

Job Description

Overview

Senior Administrative Support

LOCATION: WPAFB, Dayton, OH

JOB STATUS: Full-Time
CLEARANCE: Secret

Astrion has an exciting opportunity for a Senior Administrative Support to join the ISR/SOF team in our Air Force Division.

REQUIRED QUALIFICATIONS / SKILLS:

• Bachelor’s Degree in a related field and 10 or more years of experience in the respective technical/professional discipline being performed, five of which must be in the DoD.
• Must be a US citizen with an active US security clearance.

RESPONSIBILITIES:

• Ensure branch senior leadership is kept informed of all issues of interest that relate to the division operations
• Monitor progress toward accomplishment of various taskings and initiatives; manage branch level suspenses and deadlines
• Assist in preparing for division level events
• Maintain schedules and manage travel for division leadership
• Collect and organize information and prepare material for branch staff meetings and other meetings/reviews
• Coordinate, document, monitor, and support a variety of meetings and conferences to include scheduling (Outlook or SharePoint) and setting up physical and virtual meetings
• Collect and organize information and prepare material for staff meetings and other meetings/reviews
• Draft documents for program management and functional staff approval
• Schedule and coordinate secure video teleconferencing meetings
• Administer functional SharePoint sites as Site Owner, including maintenance and PII scans
• Maintain official file plans and documents as Records Custodian
• Support Government Civilian timecard administration
• Support branch leadership in administering quarterly reviews and award packages
• Serve as Alternate Agency Program Coordinator (APC) processing travel card applications, monthly travel card reports, tracking training and cardholder Statements of Agreement (SOA)
• Assist in managing office supplies by preparing orders and submitting for approval and purchase, and conducting inventories of existing office supplies