Administrator, Executive Office

ADMINISTRATOR, EXECUTIVE OFFICE

Girl Scouts of Western Ohio is seeking an Administrator, Executive Office to join our team! Manages the office of the CEO and provides exceptional executive level support, constituent service and project management and execution for the Chief Executive Officer, Executive Team and Board of Directors. The Administrator, Executive Office is the CEO’s trusted counsel and must be a highly resourceful individual with strong emotional intelligence, self-motivation, leadership through influence and strong communication and analytical skills. The role demands the ability to work independently on projects from conception to completion and requires acumen and finesse to handle complex situations and multiple responsibilities simultaneously mixing long-term projects with the urgency of immediate demands. Must be able to work under pressure at times and handle a wide variety of activities, relationships and confidential matters with utmost discretion. This is an exciting opportunity to work at the heart of a nationally recognized nonprofit organization, helping to advance a mission that makes a meaningful impact in the lives of girls across our council footprint and beyond. This position is based out of our headquarters location - the Cincinnati Girl Scout Center in Blue Ash, Ohio.

ESSENTIAL FUNCTIONS

CEO’S OFFICE

• Oversees the efficient management of all CEO Office operations, administration, projects, initiatives and communications (including presentations, reports, letters, email, publications, social media, greetings, voicemail and phone). Serves as primary point of contact for internal and external constituencies on all matters related to the office or the Board of Directors.
• Manage the CEO’s office and ensure administrative support is timely, accurate and of the highest standard and in accordance with organizational guidelines and process. Manage a diverse range of matters submitted for the CEO’s consideration or approval and determine necessary priorities and approval processes. Manage all purchasing and contract approval requiring CEO oversight and administrative and governance budgets.
• Prepare agendas and manage all logistics for executive and senior leadership team meetings including in-house presentations, reports and scheduling. Coordinate activities, set agendas and manage deliverables. Ensure CEO is prepared for all meetings and events.
• Provide management and oversight of CEO’s calendar and correspondence, composing written communications. Respond appropriately to a range of confidential and sensitive business needs, meeting requests and other matters ensuring appropriate counsel, follow-up and resolution.
• Provide administrative support including CEO’s travel, timesheet approvals, expense reporting, hosting guests, IT, onboarding leadership staff and all day-to-day executive support functions.
• Provide council-wide support to GSWO including: staff onboarding/offboarding, office administration, notary service, submitting maintenance requests, IT support, office security and emergency response.

BOARD GOVERNANCE

• Oversee all board and governance planning and administration for the Board of Directors, Board Development Committee, task groups/committees, and National Council delegation. Serve as first point of contact and manage communications for all Board and governance activities.
• Ensure the Board, Board Development Committee, task groups/committees, and National Council delegation are regularly informed on relevant GSUSA and council matters. Create and compile all necessary materials, reports, presentations and correspondence for review and approval on schedule. Manage all communications and governance tasks pre-and post-meetings.
• Coordinate all Board, Board Development Committee and board task group/committee activities: including setting up and managing annual agenda and schedule, roster, mission engagement calendar, conflict of interest, volunteer agreements including compliance and scorecards, demographic surveys, board monitoring and surveys, meeting preparation, minutes, manuals and Board portal administration.
• Ensure compliance with Council bylaws, board policies, procedures and manuals.
• Facilitate Board, Board Development Committee and Council delegation engagement with membership. Manage the annual election, annual meeting and special meetings of the Voting Council or membership, including notice, slate preparation, credentialing, education sessions, agenda and presentations, minutes, and communications and tasks pre- and post-meetings.
• Serve as the National Council Delegation Liaison and manage all aspects of delegation recruitment, education, travel logistics, proposal management, membership engagement and other delegation activities.
• Serve as primary council contact with GSUSA to manage and administer Charter requirements, GSUSA board opportunities with council and Blue Book compliance, GSUSA convening registration, travel and reimbursement.

QUALIFICATIONS

• Associate’s degree or equivalent work experience in senior administrative management.
• At least five years of experience in executive or senior leader administrative support.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Proven ability to handle confidential information with discretion and be adaptable to various competing demands.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Familiar with project management software such as Asana. Proficiency in assimilating to new digital platforms.
• Excellent verbal and written communication skills with demonstrated ability to compose organizational reports, governance documentation, executive communications and correspondence with minimal assistance.
• Mathematical and data analytical skills with ability to review and analyze data, financial reports, budgets and organizational KPIs.

COMPETENCIES

• Organization and Project Management
• Personal Integrity and Professional Conduct
• Verbal and Written Communication
• Adaptability
• Judgment and Initiative
• Ability to manage high volume of work requirements with attention to detail and accuracy.

SUPERVISORY RESPONSIBILITY

This position has intermittent on-site, seasonal and backfill supervisory responsibilities.

POSITION TYPE/EXPECTED HOURS OF WORK
This is a full-time, exempt position, based in Blue Ash (Cincinnati), OH, with in-person work required most days and remote work offered dependent on CEO schedule. Some travel expected to Dayton, OH, other GSWO locations and National Council Session (in 2026, and once every three years). Hours of work and days from generally Monday through Friday, 8:30 am to 5:30 pm. Regular evening and occasional weekend work may be required as job duties demand.

TRAVEL
Travel is primarily within the Council’s geographical footprint (32 counties of western Ohio and southeastern Indiana) during the business day, although some out-of-the-area and overnight travel may be expected.

COMPENSATION & BENEFITS
This full-time position offers a competitive salary range of $53,000 - $60,000, depending on experience with a generous benefits package. This role offers a hybrid work option to support work-life balance (minimum 3 days at work site, up to 2 days remote after 90-day training period).

PERKS

• Ability to build your skills and grow your career
• Supportive environment for learning and development.
• Flexibility for work/life balance
• Opportunity for hybrid teleworking arrangement after the training period
• Medical, dental, vision, accident, life insurance, and more!
• 401K- 100% company match up to 5% salary
• Annual paid Winter Break from December 25th – January 1st
• 12 days of Vacation Paid Time Off & 6 days of Sick Paid Time Off
• A high-achieving and fun team with a casual dress code

Plus, we work to maintain the best environment for our employees where people can learn and grow with the company. We strive to provide a collaborative, creative environment where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.

Diversity, Equity, Inclusion, and Belonging
We are proud to be an equal opportunity employer dedicated to pursuing and hiring a diverse workforce and are committed to creating an inclusive environment for all. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. GSWO is an EO/Minority/Female/Disability/Veteran employer.