Office Coordinator (Part-time)

For immediate consideration please apply by sending your resume to [email protected]

Wellness Office Coordinator

Join Our Team at Stella Luna Counseling & Wellness!

We are seeking a dedicated Wellness Office Coordinator who is passionate about holistic wellness and aligned with the mission and vision of Stella Luna Counseling & Wellness.

Hours:

Evening and Saturdays availability is required. Daytime hours may be available on an as needed basis.

up to 30 hours per week

Weekdays from 12-8:00pm

General flexibility on Saturdays (up to 2 Saturdays per month)

Key Qualifications:

• Demonstrated commitment to holistic wellness through regular mental, physical, and mindfulness practices.
• Strong organizational skills, a proactive approach to optimizing administrative processes, and a solid work ethic.
• Ability to learn and navigate systems such as Simple Practice (medical scheduling), Momence (wellness booking), RingCentral (phone management), Google Workspace, and Google Drive.
• Self-motivated, adaptable to feedback, and capable of managing tasks independently and collaboratively within a team.

Key Responsibilities:

• Create a welcoming and professional environment by efficiently coordinating front-of-house operations, including greeting clients, providing excellent customer service, and responding promptly to calls and emails.
• Oversee intake processes, including handling client inquiries, matching clients with appropriate clinicians, and serving as a liaison to the billing team.
• Coordinate wellness services by informing guests about offerings, providing facility tours, setting up rooms, and ensuring client satisfaction throughout each aspect of engagement with our center.
• Maintain the cleanliness and organization of wellness rooms, shared spaces, and restrooms, including managing laundry and resetting wellness rooms between sessions.
• Communicate scheduling issues and client concerns promptly to the management team.
• Support wellness events, workshops, and fill scheduling gaps as needed
• Perform other duties as assigned.

How to Apply:
Please send your resume to [email protected].

In your email, include a message about why Stella Luna Counseling & Wellness aligns with your skills and interests.

Note: Stella Luna Counseling & Wellness is an open and inclusive practice. All staff are expected to provide a safe, supportive, and inclusive environment for both clients and colleagues.

Job Type: Part-time

Pay: $17.00 per hour

Benefits:

• Employee discount

People with a criminal record are encouraged to apply

Work Location: In person