Accounts Payable Specialist
Job Description
Job Description
We are looking for an Accounts Payable Specialist to join our team in Beachwood, Ohio. This contract-to-permanent opportunity is ideal for an experienced AP specialist who can manage full-cycle invoice and payment activities while supporting a collaborative accounting environment. The role requires strong attention to detail, sound judgment, and the ability to work effectively with vendors and internal stakeholders in a primarily on-site setting.
Responsibilities:• Process and review vendor invoices for accuracy, proper coding, and compliance with internal approval and documentation standards.
• Coordinate scheduled payment activity, including ACH transactions and check runs, to ensure obligations are paid correctly and on time.
• Investigate and resolve invoice discrepancies, payment issues, and vendor statement variances by working closely with suppliers and internal teams.
• Maintain organized accounts payable records to support audits, reporting needs, and overall financial accuracy.
• Assist with month-end and year-end close tasks by preparing accounts payable reports, tracking accrual-related items, and supporting reconciliations.
• Provide day-to-day guidance to less experienced team members, including training support, onboarding assistance, and help with prioritizing workload.
• Handle high-volume or more complex accounts while serving as a reliable point of contact when escalations arise.
• Identify opportunities to improve accounts payable workflows, reduce processing errors, and strengthen adherence to company controls.
• Support in-office operations through regular on-site participation and provide additional team coverage when departmental leadership is unavailable.
• Associate degree in accounting, bookkeeping, or a related field.
• At least 2 years of experience in accounts payable or general accounting.
• Working knowledge of invoice coding, account coding, ACH payments, and check processing.
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word.
• Strong written and verbal communication skills with a detail-oriented approach to vendor interactions.
• Ability to organize priorities, meet deadlines, and work independently in a fast-paced environment.
• Effective interpersonal skills and the ability to collaborate positively with team members across different levels of the organization.
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