Admissions and Development Administrative Specialist

We are looking for a detail-oriented Administrative Specialist to help support the growing needs of our Admissions and Development departments.

POSITION SUMMARY

The person who best fits this position has a high degree of attention to detail, communicates well (oral and written), adapts and transitions between needs quickly and efficiently, and easily translates direction into action. This person should demonstrate a thoughtful approach to best practices and standard operating procedures, realizing the need for both consistency and creativity. Furthermore, the ideal candidate is able to perform a variety of administrative tasks, including report generation, workflow design, database building/upkeep, and more. The position is located in Steubenville, OH.

ROLES AND RESPONSIBILITIES

• Assist with ongoing communication with applicants and students
• Maintain student records, including academics, training verifications, policy sign-offs, etc.
• Assist in building tradesman network by researching and contacting identified companies/individuals
• Produce academic transcripts, enrollment verification letters, etc. in support of students
• Record and process incoming donations
• Generate prompt donor acknowledgements and thank you letters, including creating special touches for donors who meet certain stewardship criteria (e.g. annual, lifetime, or legacy giving).
• Take primary responsibility for Raiser's Edge database including maintaining accurate constituent records, generating reports and mailing lists, and creating tasks for follow up with donors.
• Maintain and execute a calendar of communications that includes, at a minimum, a twice annual newsletter and monthly blast emails for benefactors to the college.
• Assist in scheduling travel arrangements.
• Other duties as assigned

QUALIFICATIONS

• Faithfully Catholic, submits to Church authority in all Her teachings
• Excellent communication and collaboration skills
• Ability to operate independently with minimal direction/supervision
• Attention to detail and the ability to manage multiple projects simultaneously
• Strong time management skills and the ability to meet deadlines
• Working knowledge of Blackbaud software is a plus