Grant Admin 2 / Sr. Grant Admin, College of Medicine, Department of Accounting & Finance

Current UC employees must apply internally via SuccessFactors

You are invited to apply to be considered for one of multiple vacancies of the same position.

Next Lives at the University of Cincinnati

Founded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to more than 53,600 students, 12,000 faculty and staff, and over 360,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called "the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $94 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference. The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more at uc.edu .

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC's success.

Job Overview

The College of Medicine, Accounting and Finance Department is seeking a full-time Grant Administrator 2 / Sr. Grant Administrator dependent on experience to perform established procedures with detailed instructions, engage in the day-to-day administration of specialized activities related to post-award grant administration and reports to management, provide recommendations and advice to management or other groups on process related topics and conduct or carry out work procedures and activities in accordance with local, state, and federal regulations as well as university financial and administrative policies. Major duties will include administrative, fiscal, grant, and general duties.

Essential Functions

• Responsible for new grant award setup, including participation in the award hand-off meeting with pre-award, reviewing the Notice of Award (NOA) and adjusting budget as needed for financial and regulatory compliance, creating new award setup cases in Salesforce, and determining if advance spending accounts are needed in consultation with Principal Investigators (PI), department business administrators, general accountants, and Sponsored Research Services (SRS).
• Submit subcontract requests to SRS, including budget adjustments and carryover requests.
• Consult with general accountants regarding post-award financial and regulatory compliance, meeting with PIs, accountants, department business administrators, and pre-award grant administrators for expense reporting and projects, and processing reports and transactions, including subcontract activity for the full lifecycle of the award.
• Process Research Performance Progress Reports (RPPRs), including creating RPPR cases in Salesforce, obtaining required administrative and financial documentation from the PI, department business administrators, general accountants, and subawardees to prepare the progress report, calculating calendar months for personnel effort, and submitting the RPPR to SRS for review and submission to the award sponsor.
• Advise PI's, department business administrators, general accountants, and SRS in award management matters such as changes in PI and/or key personnel, changes in award scope, changes to subawardees, requests for no-cost extension, and expenditure carryforward request calculations. Collaborate with PI's, department business administrators, general accountants, and SRS to complete award close-out procedures, including preparation of final expense and financial reports.
• Work directly and collaboratively with the various offices of the university to fulfill all expenditure/ compliance requirements and resolve complex issues that arise through the duration of a sponsored award.
• Assist with dissemination of expertise to train entry-level staff in the department unit to adhere to standards of compliance with sponsored project requirements and dissemination of knowledge of UC-based financial systems and applications to achieve financial and Human Resource objectives.
• Assist faculty, research staff, and/or students with the processing of financial transactions for federal, state, and private grants, contracts, and any other external funding sources.
• Breadth of duties may span several sub-specialties and may be either unit-specific, typically handling post-award grant administration, or more broadly defined encompassing the ability to help grow the research enterprise at UC.
• Provide recommended approaches to assigned work to facilitate achievement of desired results and maintain effective relationships with peers, vendors, and others in different environments.
• Interpret information, ideas and instructions and communicate clearly and accurately both verbally and in writing including materials intended for distribution. Determine causes of unusual occurrences and apply standard principles and practices to determine and implement solutions.
• Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

Grant Administrator 2

• Bachelor's Degree
• Six (6) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Sr. Grant Administrator

• Bachelor's Degree
• Seven (7) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

Grant Administrator 2

• Two (2) years of grant and/or finance-related experience.
• Knowledge of Uniform Guidance.

Sr. Grant Administrator

• Three (3) years of grant and/or finance-related experience.
• Knowledge of Uniform Guidance.

Additional Qualifications Considered

• Ability to organize and manage multiple tasks.
• Post Award experience
• Collaborative yet flexible work ethic.
• Strong communication and analytical skills.
• Proven experience in participating as a team member in a collaborative environment.
• Supervision experience
• Project management experience

Physical Requirements/Work Environment

• Office environment/no specific unusual physical or environmental demands.

Compensation and Benefits

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. (UC Benefits) Eligibility may vary by position and FTE status. Highlights include:

Salary/Hourly Pay Rate Information: 67500.00

Comprehensive Tuition Remission

UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.

Robust Retirement Plans

As a UC employee, you won't contribute to Social Security (except Medicare). Instead, you'll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14-18% of your salary based on position.

Real Work-Life Balance

UC prioritizes work-life balance with a generous time-off policy, including:

Vacation and sick time

11 paid holidays and additional end-of-year paid time off (Winter Season Days)

6 weeks of paid parental leave for new parents

Additional Benefits Include:

• Competitive salary based on experience
• Comprehensive health coverage (medical, dental, vision, prescription)
• Flexible spending accounts & wellness programs
• Professional development & mentorship opportunities

To learn more about why UC is a great place to work, please visit our Careers Page .

UC is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. Click here for a list of acceptable documents.

Important : To apply you must create a profile and submit a complete job application through the UC applicant portal . We are unable to consider "easy apply" applications submitted via other websites. For questions about the UC recruiting process or to request accommodations with the application, please contact UC HR at [email protected] .

Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.

REQ: 101957